Special Events Application

Special Event Permit Process:

Requests to have a special event approved of in the City must be done by completing an application and going through an approval process.

Any event held on City property and/or requiring the services of one or more city departments and/or road closures and/or that involve large crowds is considered a special event. This is in addition to securing the rental of the facility through the proper office.

Final approval requires the signature of the City manager. Depending on the nature of the event, contact and approval may be required by various city departments before the application can be recommended for final approval. There may be a cost associated with some city services that will be required.


The first step is to complete and submit a Special Event Application. At that time further requirements will be determined. Anything on the application that does not apply to your event leave blank.

Applications submitted less than 30 days before an event will not be approved. Applications for ROAD RACES should be submitted 3 MONTHS in advance to allow proper time to be processed. Routes for these races should NOT be announced or advertised in advance of their approval.

If you do not know how to fill out part of the application, leave that part blank and we will assist you, but fill it out as completely as you can and turn it in as the first step in the process. If the question does not apply to your event mark it with a N/A.

Special Event Permit Meetings:

Special Event Meetings are held on the third Wednesday of every month at 1:00 pm at Kingsport’s City Hall. Please attend the meetings as you will be placed in direct contact with representatives of various City services to assist with your event. Special Event Applications must be submitted to the Office of Cultural Arts at least 30 days prior to the event.

Submit completed application to:

Kristie Leonard KristieLeonard@KingsportTN.gov

City of Kingsport, Community Services

225 W. Center St.

Kingsport, TN 37660

(423) 224-2821 office

(423) 229-9350 fax

Renaissance Arts Center & Theatre

1200 E. Center St. Kingsport TN 37660

(423) 392-8414